National Science Foundation

NSF data management plan guidance – Beginning January 18, 2011, a Data Management Plan (DMP) will be required for all new NSF proposals. Proposals that do not include the requisite DMP will be stopped from submission. Specific guidance are included in the revised NSF Proposal & Award Policies & Procedures Guide. The change upholds the existing guidelines advocating open data, “[NSF] expects PIs to share with other researchers, at no more than incremental cost and within a reasonable time, the data, samples, physical collections and other supporting materials created or gathered in the course of the work.” Here is a link to NSF’s “Dissemination and Sharing of Research Results” page.

National Institutes of Health

NIH Data Sharing Policy – For most grants over $500,000, a data sharing plan must be included in application and incorporated as a term and condition of the award. Final Research Data “should be made as widely and freely available as possible while safeguarding the privacy of participants, and protecting confidential and proprietary data.”

Centers for Disease Control and Prevention

CDC Policy on Releasing and Sharing Data – “The purpose of CDC’s data release/sharing policy is to ensure that (1) CDC routinely provides data to its partners for appropriate public health purposes and (2) all data are released and/or shared as soon as feasible without compromising privacy concerns, federal and state confidentiality concerns, proprietary interests, national security interests, or law enforcement activities.”

Department of Energy

DOE Information Management policies – The DOE’s office of the Chief Information Officer maintains a list of circulars, policies, and federal regulations related to data and information management. Also, the DOE Standard Research Terms and Conditions limits dissemination of scientific/technical reports if “the report contains patentable material or protected data. In addition, these reports must not contain any limited rights data (proprietary data), classified information, information subject to export control classification, or other information not subject to release.”

Department of Defense

DoD Principles and Operational Parameters of the DoD Scientific and Technical Information Program – “It is DoD policy under DoD Directive 3200.12 to establish and maintain a coordinated and comprehensive program to document the results and outcome of DoD-sponsored and/or performed research and engineering (R&E) and studies efforts and provide access to those efforts in an effective manner consistent with the DoD mission.”

Environmental Protection Agency

EPA Guidelines for Ensuring and Maximizing the Quality, Objectivity, Utility, and Integrity of Information Disseminated – Non-specific to sharing, rather, ensures “a basic standard of quality, including objectivity, utility, and integrity.”

NASA

NASA Earth Science Statement on Data Management – “The data collected by NASA represent a significant public investment in research. NASA holds these data in a public trust to promote comprehensive, long-term Earth science research. Consequently, NASA developed policy consistent with existing international polices to maximize access to data and to keep user costs as low as possible. These policies apply to all data archived, maintained, distributed or produced by NASA data systems.” See example NASA Mission project data management plans.

National Endowment for the Humanities

The Office of Digital Humanities of NEH will begin requiring data management plans to accompany all grant applications sometime in 2011. “You’ll note that we have aligned our data management requirements with those of the National Science Foundation to enable you to take advantage of data management resources that your institution may have already developed for applying to the NSF. Please check out the guidelines for more information on this.”

National Institute of Standards and Technology

NIST Guidelines, Information Quality Standards, and Administration Mechanism – “Data release: Dissemination of data either for public use or through an ad hoc request that results in the data steward no longer controlling the data.”

United States Department of Agriculture

USDA Cooperative State Research, Education, and Service (CSREES) – CSREES requires all funded research data to be submitted into the public domain without restriction citing that “Pre-publication release of genome sequence data has been of tremendous benefit to the scientific research community and CSREES strives to ensure that such rapid release of sequence data continues…. There should be no restrictions on the use of the genomic sequence data, but the best interests of the community are served when all act responsibly to promote the highest standards of respect for the scientific contributions of others. Investigators are also encouraged to collaborate and make information available via the relevant worldwide web sites.” They do make some exceptions to allow for patent applications, but require that the terms of any usage agreements should be stated clearly in the application or revisions prior to funding.”

United State Department of Education

Institute of Education Sciences (IES) data sharing policy – “The Institute of Education Sciences (IES) expressed its commitment to advancing education research through the sharing of scientific data collected through its grant-funded research programs. The purpose of this data sharing implementation guide is to describe how this policy will be implemented and to provide guidance to grant applicants.”

Used with the permission of University of Minnesota Libraries