Text of the Depository Agreement

Botswana National Library Service

Summary of discussion held between Prof. Hwa-Wei Lee of Ohio University and the BNLS senior Management Team, on Monday, April 2, 1990, in the Director' s office.

1. Background

Ohio University Library will be a depository for Botswana materials, with a view to becoming a resource center for researchers, students, and business people who are interested in Botswana. This followed a visit to Ohio by President Masire last year.

2. Types of Information Sources to be Deposited

a) Materials providing general information on Botswana, including business opportunities and economic investment.

b) All government publications available for public distribution.

c) Scholarly/Research Publications

- Archival/historical materials

- Current research publications.

Ohio University Libraries will pay for all surface mail costs and any photo copying/microfilming that will be required. This will be covered by an initial deposit of US $3000 during the first year. The amount for future years will be determined later, based on costs during the first year. BNLS will provide a report on the expenditure of the funds provided by O.U.L. at least once a year to O.U.L.

i) Ohio University Library will catalogue all Botswana publications into the OCLC database and provide the National Library Service with a copy of the cataloguing tape on a regular basis.

ii) Ohio University Library will publicize the existence of Botswana publications and information available at O.U.L.

iii) Ohio University Library will provide information services for researchers, government officials, Botswana students in the United States and others in business and international trade, interested in Botswana.

iv) Ohio University Library and the Botswana National Library Service will jointly explore sources of funding for the following programs/projects:

a) Establishing a microfilming operation at BNLS.

b) Staff internship at O.U.L.

v) Ohio University Library will assist the National Library Service in the planning for a microfilming unit and provide a list of equipment and estimated costs.

vi) Ohio University Library will conduct a search of the Dissertation Abstracts on CD-Rom for dissertations on or about Botswana and send the results to National Library Service.

vii) Ohio University Library will conduct a search of its own collections for publications relating to Botswana.